Information for Candidates on the Processing of Personal Data
Scholarship Programme for Postgraduate Studies in Montenegro and Abroad
JUGOPETROL AD, with its official seat in Podgorica, Montenegro, at Stanka Dragojevica bb, TIN 02013258 (hereinafter: the Company or Controller), as the controller of the personal data of the candidates for participation in the Scholarship Program for postgraduate studies in Montenegro and abroad, determines the purpose and manner of processing such data in accordance with the the Law on Personal Data Protection (Official Gazette of Montenegro No. 79/2008, 70/2009, 44/2012, 22/2017 and 77/2024, hereinafter the Law on Personal Data Protection), as well as all future amendments to the aforementioned regulations.
1. Sources of collection & Categories of personal data
The Company collects the following categories of personal data from the data subject themselves, after they have read this document and confirmed that they have read it by filling in a special form or statement:
| a. Identification Data | First name, last name, father's name, mother's name, gender, nationality, date of birth, ID/passport number, UMCN, marital status, occupation. |
| b. Contact details | Email/postal address, telephone numbers |
| c. Education Data | Degrees, certificate of enrolment or final letter of acceptance to the postgraduate programme |
| d. Work Experience Data | Reference to previous work experience, letters of recommendation from university professors, certificate of previous employment, CV |
| e. Photo | Photograph of the candidate |
| f. Social data | Unemployment card, tax assessment certificate, certificate of family status |
| g. Health data | Disability certificate, medical certificate, if submitted at the discretion of the subject with a note that they are not required to be submitted. |
2. Purposes of processing
The purposes for which the above personal data are processed are as follows:
A. to inform the company of the applicant's (data subject's) intention to participate in the Scholarship Programme for Postgraduate Studies in the Montenegro and Abroad,
B. to assess the applicant's suitability for the scholarship,
C. to draw up the contract, if the applicant is selected, and monitoring the smooth progress and fulfilment of the obligations of both parties,
D. contacting and informing all scholarship applicants, whether they have been awarded a scholarship or not, about the Company's and HELLENiQ ENERGY GROUP's activities, provided they have given their consent to this,
E. the protection of its legal interests, the management of the Company's business operations and IT infrastructure, in accordance with its internal policies and procedures.
F. Utilising data from participants in the current Scholarship Programme in order to reach a wider audience through a communication campaign on social media. In this way, the Company provides new individuals who may be interested in its activities with information about the new programmes it implements, encouraging them to participate. This process is carried out only if the scholarship recipients have given their consent for their data to be transferred to a partner of the Company, through a relevant consent form, which contains further information about the processing in question.
The provision of personal data by the data subject is necessary in order to apply for participation in the Scholarship Programme for Postgraduate Studies in the Montenegro and abroad.
3. Legal basis for processing
According to the Law on the protection of personal data, the legal bases for processing are especially Articles 10 and 13 and the candidate's consent to data processing, if they give explicit consent to storing data in the Company's database (e.g. a photograph).
4. Transfer and categories of recipients
The Company may transfer the data to other legal entities of the Group, including but not limited to the Group Commission responsible for evaluating the applications received (HELLENiQ ENERGY GROUP), within the European Union, for the same purposes as those mentioned in paragraph 2 above. In addition, it may transfer the data to external partners of the Company, e.g. for the purpose of carrying out communication activities and generally serving the purposes of the Scholarship Programme. The processing of personal data by the above entities collaborating with the Company is carried out under the control of the Company and is subject to the same privacy policy or a policy of at least the same level of protection.
It may also transfer data to judicial, prosecutorial, administrative or police authorities in the context of the judicial protection of their legitimate interests or if required by law.
5. Data security
The processing of personal data is carried out in a manner that ensures its confidentiality. More precisely, it is carried out exclusively by personnel authorized for that purpose and all appropriate organizational and technical measures are taken to ensure data protection and protection against any accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure or access and any other form of unlawful processing.
6. Subject rights
6.1 Right of access, rectification, erasure, restriction of processing
You have the right to be informed at any time about your personal data that the Company keeps for you and to request the completion of incomplete data or the amendment of the same, or the deletion of inaccurate data. You also have the right to request the deletion of personal data, if its processing is not in accordance with the law. We may ask you for additional information in order to process your request, but if we give you access to the information, there will be no financial burden unless your request is manifestly unfounded. You will be notified of the completed completion or amendment and deletion of personal data, within eight days. If we consider that we have the right to refuse your request, we will inform you of the specific reasons for such refusal. If we do not act in accordance with your request, you have the right to file a complaint in accordance with a special law or to request the protection of rights with a supervisory authority.
In some cases, you have the right to restrict or remove the reuse of your personal data. In practice, this means that we may store your data, but we will not be able to process it further, unless such processing is with your consent or such processing is necessary under another permitted basis for the Company's data processing.
More information about these rights, including the circumstances under which they are exercised and how they are exercised, is included in the PERSONAL DATA PROTECTION STATEMENT posted on the company's website: https://scholarships.helleniqenergy.gr/montenegro/privacy-statement
6.2 Right to withdraw consent
In cases where your personal data is processed based on your prior consent, you have the right to withdraw your consent at any time and the Company will discontinue the activity for which you previously consented, unless there is an alternative legal basis that justifies the continued processing of your data for that purpose, of which it will inform you.
6.3 Right to data portability
You have the right to transfer your personal data to other controllers of personal data. In practice, this means that you have the possibility to transfer the data we hold about you to another employer or a third party. In order to serve this right, we will provide you with your data in a structured, commonly used and machine-readable format so that you can transfer your data to another employer. Alternatively, we may send the data directly to you. The right to data portability applies to (a) data that we process automatically (i.e. without any human intervention), (b) personal data that you provide, as well as (c) processed personal data for which you have given consent, or if the processing is necessary for the performance of a contract.
6.4 Right to seek protection from the competent authorities
Right to seek protection from the competent authorities: You have the right to submit a request for protection of your rights to the competent authority: the Agency for Personal Data Protection and Free Access to Information.
You can contact the Agency for Personal Data Protection and Free Access to Information:
Address: Bulevar revolucije br. 11, Podgorica
Telephone no.: +382 20 634 894
E-mail: azlp@azlp.me
7. Communication between the data subject and the company
For any matter relating to the processing of their personal data, or if they wish to exercise their rights or receive a copy of the latest version of the Company's Personal Data Protection Policy, the data subject may contact the company's Data Protection Officer (DPO), for Jugopetrol AD, using the following contact details:
Name and surname: Vesna Spaić
e-mail: vesna.spaic@jugopetrol.co.me
by post: to the address Stanka Dragojevica bb, Podgorica, attention of the data protection officer.
8. Retention period for personal data
The Company will retain personal data in accordance with the applicable provisions of law and only for as long as necessary to fulfil the purposes set out in point 2 or for the period required by law or for the Company to be able to defend itself against any legal proceedings in claims against it.